configuration file

What is a configuration file?

A configuration file, often shortened to config file, defines the parameters, options, settings and preferences applied to operating systems (OSes), infrastructure devices and applications in an IT context.

Software and hardware devices can be profoundly complex, supporting myriad options and parameters. In configuration files, IT administrators explicitly delineate appropriate settings and choices for their specific data center, cloud or user environment.

For example, a configuration file could specify where to store log files from an application via the storage path, which plugins are allowed in a given program, and color scheme and dashboard widget preferences for a user interface (UI).  

How do configuration files work?

At start time, the application or other system opens, reads and parses the configuration file and applies each setting. Configuration options can be changed while the application runs, taking effect either immediately or upon restart when the configuration file is reread.

IT environments can use either a single configuration file or multiple configuration files for different system components. For example, a complex application might use separate configuration files for UI settings, network and storage parameters, and other aspects that must be set up for operation. However, using multiple configuration files can introduce management difficulties.

Configuration file formats and syntax

Plaintext configuration files used in Linux environments have extensions such as .cnf, .conf, .cfg, .cf and .ini. Early command-line OSes such as MS-DOS relied on a single plaintext configuration file with a .sys extension. Common modern configuration filename extensions depend on the prevailing file format or use .config.

Some configuration files are meant to be human readable, using plaintext formats compatible with any common text editor. The scripting language PHP uses a plaintext file called php.ini, and Microsoft Windows uses the desktop.ini file to configure how a folder is displayed.

Configuration files have largely adopted serialization formats such as XML, YAML and JSON to represent complex data structures in a way that is easily stored and parsed. The resulting filenames reflect this format -- for example, myapplication_configuration.yaml. With this setup, administrators can identify a modern configuration file by its name rather than its extension.

Types of content in configuration files

Configuration file content is often specific to the corresponding application or system but generally falls into one of four principal content types: comments, flags, settings and paths.


Comments are essential to configuration files but do not affect how the file behaves. Developers use comments to communicate intended behaviors and document important actions.

For example, the .ini file format uses hash symbols and semicolons to mark comments:

# This is a comment in a typical .ini file


Flags control which options are enabled and disabled in an application or system. Flags can be enabled with the numeral 1 or the word true and disabled with the numeral 0 or the word false

For example, the following code from an Ansible configuration files uses True to mark a flag related to temporary files:

; allow temp files to be world readable

allow_world_readable_tmpfiles = True

In the following example, the configuration file specifies whether the name of each task appears in the standard output:

; do not send task labels to the display

display_args_to_stdout = False


Settings assign constants to variable information, which enables the application to define operational parameters.

For example, an application might use the variable server to define the IP address of the application server and the variable port to define the communication port used by the server at the designated IP address:

; set the IP address and port for the application server

server =    

port = 144


Applications routinely access locations to load or save important information, such as log files or plugins. Although default locations exist, it is common to stipulate storage devices and folder locations via paths and specific filenames. The application uses the preferred paths denoted in the configuration file.

The following example shows a path describing the drive and folder containing a configuration file called dbsettings.ini:

; location of the database config file

database_setup = "c:\\programs\\new\\dbsettings.ini"

Similarly, developers and administrators can use paths to delineate desired filenames. For example, a classic config.sys file can stipulate the location and name of the desired UI shell:

; the location and name of the UI shell in MS-DOS 5

shell = c:\dos\

Working with configuration files

People use various tools to create and edit configuration files. Tools can help users find parameters within the file, convert to a different file format and accomplish other tasks.

Text editors such as Microsoft Windows Notepad and Linux GNU nano are some of the most common tools for editing human-readable files. Some text editors provide search and pattern-matching features to help users find and change content.

Other tools specialize in certain file formats. For example, JSON Editor Online is used to create and edit files in the JSON format, and Swagger Editor can convert YAML files to JSON. Additional editors exist for formats such as XML and TOML.

Tips for managing configuration files

IT teams managing configuration files should implement a system of comments, testing, version control and backups. Keep in mind the following best practices for configuration file management:

  • Use comments to document important activities taking place within the file, and write them in a way that others can understand.
  • Test configuration files thoroughly to ensure that the application or system works as intended.
  • Adopt a naming or version control convention that enables configuration file editors to track changes made over time, such as the introduction of a new path for storage, and see who made those changes.
  • Treat configuration files as critical and include them in backup schemes.
This was last updated in April 2023

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