Browse Definitions :
Definition

document metadata

Document metadata is information attached to a text-based file that may not be visible on the face of the document; documents may also contain supporting elements such as graphic images, photographs, tables and charts, each of which can have its own metadata.

metadata summarizes basic information about data, which can make finding and working with particular instances of data easier. Having the ability to filter through that metadata makes it much easier for someone to locate a specific document or other data asset in a variety of different ways. 

Document metadata in Microsoft Word, for example, includes the file size, date of document creation, the names of the author and most recent modifier, the dates of any changes and the total edit time. Further metadata can be added, including title, tags and comments. 

Editing features like the "Track changes" option in Word also generate metadata such as text that has been deleted and comments between authors and editors. Because that content can contain sensitive information, it's important to be aware of metadata security measures and take appropriate steps to protect corporate data assets from unauthorized access. Document sanitization, for example, is the process of ensuring that only the intended information can be accessed from a text-based file. 

See also: metadata management

This was last updated in August 2014

Continue Reading About document metadata

Networking
Security
CIO
HRSoftware
  • talent pipeline

    A talent pipeline is a pool of candidates who are ready to fill a position.

  • recruitment process outsourcing (RPO)

    Recruitment process outsourcing (RPO) is when an employer turns the responsibility of finding potential job candidates over to a ...

  • human resources (HR) generalist

    A human resources generalist is an HR professional who handles the daily responsibilities of talent management, employee ...

Customer Experience
  • outbound marketing

    Outbound marketing is a traditional form of marketing in which an organization initiates contact with potential customers, or ...

  • churn rate

    Churn rate is a measure of the number of customers or employees who leave a company during a given period.

  • marketing campaign management

    Marketing campaign management is the planning, executing, tracking and analysis of direct marketing campaigns.

Close